Promotional Materials

Posters

Placement of posters shall be limited to designated areas only. Thumbtacks, not staples or tape, must be used to affix posters to campus bulletin boards. Signs may not be placed on interior or exterior walls, windows, outside doors, painted surfaces, or on glass doors. Posters or flyers may not be taped to sidewalks, light posts or telephone poles, and may not be placed on any vehicle on a public street or parking lot, per Eau Claire city ordinance. Posters will be removed due to the discretion of University staff if they do not abide by the Promotional Materials Policies.

Campus publicity will promote the responsible use of alcohol when alcohol is part of the event and is referenced in the event promotion.

All posters displayed on campus must meet all eligibility requirements.

Due to the increase in available poster boards in Davies Center and the increase in poster demand, posters are limited to one posting, per event, per pillar or board. Poster size may not exceed 11 × 17 inches, to be conscious of space for other postings within Davies Center.

Table Top Advertising

W.R. Davies Student Center

W.R Davies Student Center offers space for student organizations, University Departments and third-party sponsors to reserve space for table top advertising to promote their events or services.

Please contact Event Services to confirm and reserve table tent advertising dates. All dates are first-come, first-served. All organizations must abide by the following guidelines:

• Table Tent Advertisements will be displayed for a maximum of seven (7) consecutive days (Monday-Sunday schedule). A two (2) week break must occur if the same advertisement is requested to run again.
• A finished table advertisement must be provided to UWEC Event Services (Davies Center 240) the Wednesday before the first reservation date. Event Services will be responsible for placing table advertisements by the first reserved date and will remove following the last reserved date.
  • If ordered through Printing Services, you can set the delivery address to Event Services Davies 240 or we can assist you with getting them printed.
  • Late submissions will not be accepted, and the reservation will be considered cancelled.
• All table advertisements should be 4”x 5.75” (vertical orientation) and can be printed double sided. Printed design will be placed in a free-standing clear plastic sign holder of the same size on each appropriate table.
• Event Services will remove table advertisements that haven't been appropriately reserved or designed according to guidelines.
• No overlap in reservations.

Davies Marketplace (1st Floor, Davies 101) Tables: 146 (29 booths, 27 high tops, 90 rounds).

• This includes all 1st floor tables and booths between the East Entrance and the centrally located doors near The Dulany Inn.

Davies Blugold Living Room (2nd Floor, Davies 201) Tables: 51 (47 tables, 4 booths).

• This includes all tables and booths in the carpeted living room area, as well as the short bistros along walkway, booths and tables along the corridor to Davies 240.
• Does not include tables within the lounges on either side of Living room.

Total= 197 Tables

Riverview Café in Hilltop Center

• Student Organizations and Departments (only) may create and place table tents on the tables in Hilltop.

• Please contact Event Services to confirm and reserve table tent advertising dates. All dates are first-come, first-served. All organizations must abide by the following guidelines:
  • Table Tent Advertisements should be displayed for a maximum of seven (7) consecutive days (Monday-Sunday schedule). A two (2) week break must occur if the same advertisement is requested to run again.
    • The approved/reserved dates must be printed on each table tent. If not printed, the table tents may be thrown away.
  • All table advertisements should not exceed a half sheet (4.25”x5.5”) of 8.5”x11” paper.
  • 125 table tents are the maximum you are allowed to display at one time. This should be one (1) table tent per table on both the East and West sides of Riverview Café.
  • Group/Organization is responsible for placing their own Table Tents during Riverview Café open hours.

Printing Services can assist you with your table tent printing needs.

Showcases

All showcases in Davies Center must be reserved through the Event Services office, Davies Center 240. Reservations are based on a first-come, first-served basis and are reserved in one-week intervals that run from Sunday to Saturday. Only Event Services professional or student staff members are permitted to unlock the cases for groups' use.

All items must be removed from the showcases by 11 p.m. on Saturday and all cases should be cleaned up in preparation for other groups' use. Failure to remove items by the deadline will result in the appropriate disposal of the showcase's contents and a warning will be distributed to the showcase's sponsor. If a second infraction of failing to remove materials by the deadline occurs, the sponsor will not be allowed to reserve a showcase for the remainder of the semester.

Shelving within the showcases is not adjustable or removable. Please be cautious of the shelving since it is glass and may not be able to support all items desired for display. Any damage to the showcases or shelving will be the responsibility of the reservation sponsor.

In addition, staples or nails are not to be used within the cases, and tape of any kind is not allowed to be used on the glass doors or shelving. Thumbtacks or push pins are allowed to hang displays within the cases.

Davies Center - Indoor & Outdoor Digital Signage

Indoor Digital Signage: Nine LCD screens in Davies Center run a continuous feed of meeting and event schedule information. The 16:9 screens are formatted to leave a 16:9 space available for digital graphics that advertise events sponsored by UW-Eau Claire offices, departments, and registered student organizations. Graphics are to promote specific events scheduled through the Event Services office. The digital signage system is not for general image enhancement campaigns or regular meeting announcements.

For guidance on how to create and submit your Indoor Digital Signage - please review this article: University Centers Indoor Digital Signage

Outdoor Digital Signage: The outdoor digital signage system displays advertising created by recognized UW-Eau Claire academic departments, administrative offices, registered student organizations, and external partners. The two (2) digital display screens outside the main entrances of the Davies Center run a continuous feed. The 10:3 screens are formatted to leave a 10:3 space available for digital graphics that advertise events sponsored by UW-Eau Claire divisions, departments, and offices, and registered student organizations. Graphics are to promote specific events scheduled through the Event Services office.

For guidance on how to create and submit your Outdoor Digital Signage - please review this article: Outdoor Digital Signage Guidelines

Chalking

Chalking to advertise events/programs is permitted under these conditions: That washable sidewalk chalk is used (no paints or aerosol-propelled substances); that chalking is on horizontal surfaces only (not vertical surfaces such as stairs, buildings or retaining walls); and that chalking is done in open, uncovered areas where the weather can remove the chalk naturally.

Chalking cannot interfere with another message that has already been chalked. Overwriting, erasing, defacing, or altering the chalking of another person or organization is prohibited.

Chalking around residence halls is not allowed during the move-in process.