Student Organization Annual Re-Registration

Annual Re-Registration Requirement Steps

In compliance with the university regulations regarding student organizations, the following annual re-registration requirement steps must be completed no later than October 15th (by 11:59 p.m.) each fall semester to remain in good standing.

*Important Note: You must complete Step 1 prior to Step 3 when submitting your Org Re-Registration Form .

STEP 1:

Update officer information within your Blugold Connect+ group portal.  You will need to save and upload your updated officer information within your Re-Registration Request form. In addition, be sure your group page (which is your public page), website, logo, contact information etc. is up to date and ready to go!

Note: You must be a current officer to make these updates - contact your advisor or the Student Involvement Center should you need to be added as an officer.

STEP 2:

All student organization Presidents AND Treasurers must individually register and attend the Student Org Leaders “Nuts & Bolts” Training on Thursday,  September 17, 2026. (Note: Students may not represent more than one student organization.)

STEP 3:

Submit the Annual Group Re-Registration Request and Constitution Form in Blugold Connect+ (available Sept. 1st.)

After logging into Blugold Connect+, search for your Group and click on it. This will open up your group portal where you'll see a large blue box prompting you to re-register your student organization. Follow the instructions outlined within the blue box as well as in the re-registration form.

Note: Some organization types may have additional requirements they must complete to ensure full compliance.

STEP 4:

Ensure you have a current, on-campus UWEC faculty/staff advisor in place. Complete the Student Organization Leader & Advisor Expectations Worksheet. Share your completed worksheet with your advisor so they can fill in their part. Schedule a meeting with your advisor to review all expectations and complete the Consensus information together.

The Student Organization Leader & Advisor Expectations Worksheet must include written signatures (and dated) from both the organization president and primary faculty/staff advisor. Once the worksheet is completed, it must be  submitted to the Student Involvement Center (Davies 220) by October 15th.

Important Notes

Student organizations must also update their organizations' Blugold Connect+ portal information any time there is a change in the organizations' description, constitution, officers, members, or advisors throughout the year.

Student organizations that fail to re-register their organization by the October 15th deadline will be automatically deactivated.

Deactivated student organizations lose all rights and privileges of a registered student organization including, but not limited to:

  • The right to reserve rooms free of charge (or for lower rates)
  • Apply and/or receive student segregated fee funding or special allocation funding
  • Participate in the bi-annual Blu's Organizations Bash events
  • Participate in student organization professional development workshops
  • Reserve and/or set up tables in the Davies Center and/or on the Campus Mall
  • Use the bulletin boards or digital screens to display information
  • Use mailbox units, lockers, or supplies in the Student Involvement Center or Makerspace
  • Use of the online student organization/engagement management system - Blugold Connect+

Deactivated organizations can reapply for active status by filling out a Group Re-Reactivation request from via Blugold Connect+ after ONE FULL SEMESTER has lapsed (the next fall semester.)

Student organizations are required to review their constitutions annually in order to update any necessary information and adhere to current guidelines. Student organizations will complete their constitution form via their Blugold Connect+ portal as part of the Annual Group Re-registration submission process. All initial submissions, corrections/revisions must be approved by the Student Organizations Commission of the Student Senate and the Activities, Involvement, & Leadership office to become valid.

Purpose of a Constitution: An organization’s constitution is a written document that incorporates the organization’s basic principles and rules and defines the way it will be governed. If you have any questions regarding the importance of any of the following points, if you need help in formulating your constitution, or to obtain a sample constitution, please contact one of the following: