Student Organization Annual Re-Registration

Annual Re-Registration Requirement Steps

In compliance with the university regulations regarding student organizations, the following annual re-registration requirement steps must be completed no later than October 15th (by 11:59 p.m.) each fall semester to remain in good standing.

*Important Note: You must complete Steps 1 and 2 prior to submitting your Org Re-Registration Form.

STEP 1:

Update officer and member information within your Blugold Connect+ group portal. (You will need to save and upload this information within your Re-Registration Request form.) In addition, be sure your group page (which is your public page), website, logo, contact information etc. is up to date and ready to go!

Note: You must be a current officer to make these updates - contact your advisor or the Student Involvement Center should you need to be added as an officer.

STEP 2:

Ensure you have a current UWEC faculty/staff advisor in place and schedule a meeting with them to discuss mutual expectations, financials, and organization plans for the upcoming year.

  • NEW THIS YEAR: Document (via saved email communication) your Advisor's agreement/acknowledgement to serve as your org advisor for the upcoming year (you will need to upload this within your re-registration request information.)

STEP 3:

All Presidents AND Treasurers must both individually register and attend the Student Org Leaders “Nuts & Bolts” Training on September 30, 2025, and may not represent more than one student organization.

STEP 4:

Submit the Annual Group Re-Registration Request and Constitution Form in Blugold Connect+ (available Sept. 1st.)

Please note: Some organization types may have additional requirements they must complete to ensure full compliance.

Important Notes

Student organizations must also update their organizations' Blugold Connect+ portal information any time there is a change in the constitution, officers, members, or advisors throughout the year.

Student organizations that fail to re-register their organization by the October 15th deadline will be automatically deactivated.

Deactivated student organizations lose all rights and privileges of a registered student organization including, but not limited to:

  • The right to reserve rooms free of charge (or for lower rates)
  • Apply and/or receive student segregated fee funding or special allocation funding
  • Participate in the bi-annual Blu's Organizations Bash events
  • Participate in student organization professional development workshops
  • Reserve and/or set up tables in the Davies Center and/or on the Campus Mall
  • Use the bulletin boards or digital screens to display information
  • Use mailbox units, lockers, or supplies in the Student Involvement Center or Makerspace
  • Use of the online student organization/engagement management system - Blugold Connect+

Deactivated organizations can reapply for active status by filling out a Group Re-Reactivation request from via Blugold Connect+ after ONE FULL SEMESTER has lapsed (the next fall semester.)

Student organizations are required to review their constitutions annually in order to update any necessary information and adhere to current guidelines. Student organizations will complete their constitution form via their Blugold Connect+ portal as part of the Annual Group Re-registration submission process. All initial submissions, corrections/revisions must be approved by the group advisor, the Student Organizations Commission, and the Activities, Involvement, & Leadership office to become valid.

Purpose of a Constitution: An organization’s constitution is a written document that incorporates the organization’s basic principles and rules and defines the way it will be governed. If you have any questions regarding the importance of any of the following points, if you need help in formulating your constitution, or to obtain a sample constitution, please contact one of the following: