Make sure the incoming officer has a copy of the follwing items:

• Mission, philosophy, goals and/or purpose statement of organization
• Copy of current Constitution and/or By-laws (an updated copy should have been saved from your organizations’ Blugold Connect+ portal or by reaching out to the Activities, Involvement, and Leadership office)
• All financial records (including W-9 form)
• Updated Student Organization Officer Roster information (officers must be included within your organizations’ Blugold Connect+ portal information.)
• Log-In information for online resources/email accounts/social media accounts
• Contact information of important people/offices on campus
• Web page and webmaster information. Social media oversight? Who and how will the sites be maintained?
• List of basic annual procedures and/or calendar of annual events (ie: Annual Student Organization Re-registration)
• Evaluations of previous and current projects/events
• Meeting minutes and agendas (for easy access it is highly recommended that all meeting minutes/agendas be uploaded into your organization’s Blugold Connect+ portal under “Files”)
• Any historical records of the organization (it is recommended to upload historical documents within your organizations’ Blugold Connect+ portal under “Files.”)

Blugold Connect+ is where you can manage things like officer/member rosters, event creation & promotion, attendance tracking, file storage, photo & video storage, budget tracking, communications with members, website creation, task assigning, and more!

• Review the Student Organization & Advisor Handbook
• Review Student Organization Resources webpage (click on "Student Org Resources" tab)

Schedule a new officer and Advisor meeting to discuss how the Advisor will work with the organization in the future.

All student organ are highly encouraged to open a new On-Campus Account that is overseen by UW-Eau Claire. These new accounts provide improved consistency, security, and accountability for your student organization on a long-term basis. Bank accounts pose a much higher risk to your organization and have no oversight by the University.

Important Note: All student organizations who apply and are awarded funding from the Student Organization Segreated Fee funding process or the Special Allocation (one-time) funding process are required to have an on-campus account (plan accordingly)

• Discuss the financial status of the organization
• Share where the organization received money from this year
• Share Annual Funding Request/Allocation (if any) that was submitted to the Student Organizations Commission of the Student Senate and explain the status of the request (if you are not sure, contact the Student Senate office)
• Discuss which fundraisers worked and which ones did not
• Does your organization have a bank account? If so, ensure the correct name is on the account. Submit a US Bank meeting template form to US Bank to update account signatories.
• Ensure your organization has updated their bank account and has opted for electronic bank statements (the Student Involvement Center no longer stores student org bank statements)

Explain that the Student Involvement Center and the Activities, Involvement, and Leadership & Student Senate offices provide support and resources to all UWEC Recognized Student Organizations. Some important ideas to discuss:

• Organization Annual Re-Registration - All UWEC student organizations must re-register each year by OCTOBER 15TH
  • This is done by updating your organizations’ portal information within the new Blugold Connect+ system AND ensuring you have reviewed and updated your organizations’ Constitution form information (all student organizations will be prompted to complete the required online UWEC Constitution requirements via their Blugold Connect+ re-registration submission.)
• Attending the Mandatory Fall Student Organization Leader Training (all Presidents)
  • This workshop is required of all student organization Presidents as part of the Annual Student Organization Re-registration requirements.
• Pre-Register for Blu’s Organizations Bash events
  • Please watch your “Student Org News & Updates” emails for important event registration information (these are sent out via Blugold Connect+ on a bi-weekly basis during the fall and spring semesters.)
• Activities, Involvement, and Leadership Office Staff & Student Senate Office Staff
  • Senior Coordinator of Student Oranizations - Sara Thommesen
  • Senior Coordinator of Student Leadership & Greek Life - Katy Rand
  • AIL & Student Senate Office Manager - Stephanie Pyykola
  • Student Activities Coordinator - UAC/Summer Events - Joann Martin
  • Student Activities Coordinator - Artist & Forum/Marketing & Front Office Supervisor - Brianna Johnson
  • Student Organization Commission Director of Student Senate - stusen52@uwec.edu

Student Organization Resources include:

• Printer & Copier/Scanner
• Computer Station
• Student Organization dedicated meeting rooms (Pine and Cedar - accommodates up to 10 people)
• Poster/banner making and art supplies (Student Organization Makerspace)
• Student Life Resouce Library
• Organization Storage Lockers
• Student Organization Reservations
  • Online reservations can be made at www.mymazevo.com (use your UWEC credentials to login) or contact Michael St.Ores (Event Coordinator) in Event Services - Davies 240Q, 715-836-3928.