Reserving & Utilizing Space

Considering the proximity of academic and administrative buildings, the following policy shall apply to the Central Campus Mall during the academic year.

• All reservations must be made through the Event Services office, 240 Davies, and must comply with existing scheduling policies. Reservations will only be accepted from University departments, student groups or organizations. Usage of the Campus Mall will depend on weather and ground conditions, and that determination shall be made by the Event Services office.
• Equipment reservations must be made through the Event Services Coordinator. Davies Center staff will set-up and remove all requested equipment. In special cases, the request for chairs and the Davies Center tent will be reviewed and granted on an individual basis.
• Electrical outlets will be activated for programs scheduled with the Event Services office. No charges are assessed for this service.
• Only contracted groups which can perform or conduct business in the Marketplace Lounge of Davies Center will be moved indoors due to inclement weather. Promotional displays must be rescheduled by the sponsoring department or organization.
• Amplified events shall primarily be scheduled for no more than 60 minutes between 11 a.m. and 1 p.m.
• Sales of food and beverages by organizations are allowed, but raw product must be purchased through Blugold Dining.
• Entertainment or promotional displays shall not deface the grounds.

Student organizations may reserve table space for information, promotion, or sales up to five (5) times per semester. ONE TABLE PER RESERVATION.

If tables are reserved for sales, the following rules apply:

• Sale or information of items promoting or implying the irresponsible use of alcohol, or implying discrimination regarding race, color, gender, creed, religion, age, ancestry, nationality, disability, sexual orientation, pregnancy, political affiliation, martial or parental status, military veteran status, or arrest and conviction record are inappropriate and will not be allowed.
• Sales/promotions are limited to the location reserved.
• Organizations sponsoring a sale must provide a member at the site at all times during the sale. The name of the organization sponsoring the event must be visible in the sales area. If an organization member is not present during sales, a $50 charge will be assessed to the organization as a space rental fee. The organization will forfeit any reservations until the fee is paid.
• Hallway vendors are limited to one six-foot table and two chairs. Vendors are not allowed to bring additional tables or chairs without the consent of Event Services.
• Promotions for events held in Davies Center facilities have priority over vendor sales. Davies Center reserves the right to reassign the space designated for a vendor sale if the primary space is to be used for an event or student organization information.
• The maximum number of vendors in Davies Center is limited to one per day.
• Vendors are not permitted during the summer months.
• Vendors must sell items which are appropriate for sale on campus. All items for sale will be listed individually on the reservation request. Vendors shall not be allowed to sell items in competition with any Davies Center contracted vendors, including Blugold Dining, the University Bookstore, and US Bank. In addition, sales of tobacco, vaping materials, alcohol, or items that can be found in Davies Center vending machines are not allowed. For more information about restricted sale items, please contact the University Licensing Manager.
• Davies Center will not provide any overnight storage for vendors and is not responsible for any lost, stolen, or damaged property.
• All load-in and load-out of sale items will be completed by the vendor and/or organization sponsor during normal building hours.Davies Center has the right to cancel any vendor’s reservation/space if the guidelines are not followed.
• Vendors are responsible for all Federal, state, and local sales taxes.

Student groups may decorate rooms in Davies Center for special events. For any such decorating, the following applies:

• Organizations may decorate their reserved rooms in Davies Center. All organizations must clear all decorating plans with Event Services prior to decorating.
• Organizations may not use nails, glitter, push pins, tacks, or staples.
• Organizations must use only painter’s tape for hanging.
• Decorations my only be put up on the day of the event and must be removed by the time the event reservation concludes.
• No decorations can be attached or hung from the chandeliers or light fixtures.
• Organizations may temporarily tape paper over the door windows for initiations or private ceremonies, however doors may not be locked or blocked (this is a safety issue.)
• Windows cannot be painted.
• The use of candles, confetti, or glitter is strictly prohibited.
• If decorations are not cleaned up, or garbage is left, the organization will be charged for labor to clean it up. The clean-up charge will always be the current labor cost for the year. Charges will be for a minimum of one hour. If the walls, carpet, or floor finish is significantly damaged, the organization will be responsible for the cost of the replacement.

Student Organizations may create and place table tents on the tables in the dining areas of Davies Center & Hilltop Café. Reservations must be made directly through Event Services and follow the below guidelines:

• Allowed three consecutive dates at one time in the Hilltop Cafe
• Allowed 14 consecutive dates at a time in the Davies Center
• Davies Marketplace Tables = 146 (this includes all 1st floor tables and booths between US Bank doors and the doors outside of the Dulany Inn)
• Blugold Living Room (2nd floor Davies) = 51 (this includes all tables and booths in the carpeted living room area, as well as the short bistros along walkway)
• Hilltop Cafe = 150 table tents
• Must print the approved dates on each table tent. If not printed, the table tents risk being thrown away
• Student organizations are responsible for picking up all the table tents within 24 hours of their expiration date